The centre panel in Meet mode is where you capture what happens during the meeting. You can take your own notes in markdown and invite Scribe — The Gap's AI notetaker — to transcribe the conversation in real time, whether your meeting is online or in person. The two work side by side, so you keep your own style while Scribe makes sure nothing is missed.

Both your notes and the transcript are used as inputs when the Producer generates your deliverables after the meeting.

Taking notes

The notes panel is a freeform markdown editor. Use it however works best for you — bullet points, full sentences, or quick shorthand. For formatting options and content blocks, see Editing content in the workspace.

Inviting Scribe to an online meeting

At the top of the notes panel, click Transcribe to open the transcription popover. From here:

1. Enter the URL for your online meeting — Scribe supports Microsoft Teams, Zoom, and Google Meet.
2. Click Invite.

Scribe will join the meeting as a participant. Once admitted by the host, transcription starts automatically.

Scribe can be invited up to 15 minutes before the meeting starts. If there is silence for 25 minutes, Scribe will automatically leave the meeting, so avoid inviting too far in advance.

During transcription (online)

While Scribe is transcribing, Transcribing... appears at the top of the notes panel alongside pause and stop controls. Click Transcribing... at any time to see the live transcript as it's being recorded.

Pause — temporarily stops the recording. Useful for private sidebars or off-the-record discussions. Click Resume when you're ready to continue.

Stop — ends the transcription entirely and removes Scribe from the online meeting. The meeting itself continues, but your deliverables will begin generating automatically. Once stopped, Scribe cannot be re-added to the same meeting — so only use this when you're done recording.

Scribe will also stop automatically when the online meeting ends.

Recording in-person meetings (Beta)

You can record in-person meetings using your phone or laptop. In the transcription popover, you'll see a Record in-person option with a QR code.

From your phone: Scan the QR code with your phone's camera. This opens a browser tab showing the meeting name, client, and date. Tap Start transcribing to begin recording. Your phone's browser may ask for permission to use the microphone — allow this to proceed.

From your laptop: Click the QR code instead of scanning it. This opens the same recording interface in a new browser tab on your computer.

Once recording, you'll see a live timer with Pause and Stop controls. Stopping the recording works the same as stopping an online transcription — your deliverables will begin generating automatically.

Speaker attribution: In-person recordings use speaker labels (Speaker 1, Speaker 2, etc.) rather than attendee names. Speaker attribution in person is not as accurate as with online meetings — expect some mistakes in who said what. You can correct these when editing the transcript after the meeting.

1. keep the browser tab open and in the foreground while recording. If you switch to another app or send the tab to the background, the recording will pause. Bringing the tab back to the foreground will resume it, but for best results, keep it open throughout the meeting.
   
2. Keep your device charged and prevent it from going to sleep — if the screen locks, the recording will stop.
   
3. For best audio quality, ensure your device is close to all attendees.
   

Adding a transcript from another tool

If you already use a notetaker you're happy with, click Already have a transcript? Add transcript at the bottom of the transcription popover. You can paste a transcript from any other tool, and the Producer will still use it alongside your agenda, notes, and pre-work to generate your deliverables.

Editing the transcript

You can edit the transcript after the meeting from Review mode. Click View Transcript in the right-hand panel, then click Edit to make corrections — for example, fixing misheard words, correcting speaker names, or updating speaker attribution from an in-person recording. Click Done Editing when you're finished.

If you edit the transcript after deliverables have already been generated, you'll be prompted to regenerate them to reflect your changes.

Good to know

• Notes and Scribe are independent — you can take notes without using Scribe, use Scribe without taking notes, or use both together.
• Don't invite Scribe too early — Scribe can join up to 15 minutes before the meeting starts, but will automatically leave after 25 minutes of silence.
• Once stopped, Scribe can't rejoin — use pause if you just need a break. Only stop when you're done recording for good.
• Keep the tab open for in-person recording — the browser tab must stay in the foreground on your device. Backgrounding it will pause the recording.
• Always get consent — make sure all attendees are aware the meeting is being transcribed, whether online or in person.
• The transcript is editable — if Scribe gets a word or name wrong, you can fix it in Review mode and regenerate your deliverables.
• Your notes feed your deliverables too — anything you type in the notes panel is used by the Producer alongside the transcript, agenda, and pre-work when generating meeting minutes and other deliverables.